Why Office Printers Are Essential Today
In the digital age, it may seem like office printers are relics of the past. With so much emphasis on going paperless, it's easy to think that printers are no longer essential office equipment. However, there are many reasons why office printers are still essential in today's business world. In fact, according to Quocirca, 70% of young adults and IT professionals believe that office printing will continue to be essential past 2025. Here are five reasons why your business needs an office printer.
1. They Are Essential for Printing Documents
In the business world, many documents still need to be printed. This includes contracts, proposals, reports, and more. If your business doesn't have an office printer, you'll likely have to outsource your printing needs - which can be both time-consuming and expensive. Printing documents in-house is much more efficient and cost-effective. Having an office printer ensures you can print documents anytime you need to, without waiting for a third-party service.
2. They Enhance Security
When you print documents in-house, you have more control over who has access to them. This is important for sensitive documents you don't want to fall into the wrong hands. If your business doesn't have an office printer, you'll likely have to use a public printer or copy center. This means anyone can access your documents, which could put your business at severe risk.
3. They Improve Productivity
Having an office printer can actually improve productivity in the workplace. If employees need to print documents, they won't have to leave their desks to do so. Remember, modern printers come with software that allows you to connect to the printer from your computer or mobile device. This makes it easy to print documents from anywhere in the office, which can be a lifesaver when you're in a hurry. In addition, some office printers come with scanning and faxing capabilities. This means that employees can quickly and easily scan and fax documents making communication faster and more efficient.
4. They Are Essential for Printing Marketing Materials
Even in the digital age, there's still a need for printed marketing materials. This includes things like business cards, flyers, brochures, and more. Printed marketing materials help your business to stand out from the competition and make a good impression on potential customers. Copy machine renters will often have high-quality printers that can print marketing materials quickly and easily
5. They Standardize Your Business's Printed Materials
If you want your business to have a professional image, it's important to have standardized printed materials. This means that your business's printed materials - from business cards to letterhead - should have a consistent look and feel. When you use an office printer, you can easily create standardized printed materials. However, if you outsource your printing needs, achieving this level of consistency can be more difficult.
Remember you don't have to buy an office printer. Today many copy machine renters will allow you to rent high-quality printers. This can be a great option for businesses that don't want to make an upfront investment in an office printer. Call Click Copiers today to learn more about our printer rental program.