According to Keypoint Intelligence, up to 90% of companies do not track their printing costs effectively. This means these companies are not taking advantage of the significant savings linked to printing costs and better environmental management. Here are some of the ways you can save money by reducing your printing costs.

Only Print When It's Necessary

If you are looking to save money by reducing your printing costs, one of the things you can do is avoid printing unless it's absolutely necessary. If you don't need physical copies of a document, why not keep it virtual? Instead of printing out whatever document you create, you can save it as a PDF instead. This way, the document can be preserved, and you can keep backups of it to print whenever the need arises. This saves a lot of ink, toner, and paper. It also saves money spent paying the copy machine renter.

Print in Black and White

Color printing can be quite expensive, even if you are getting your copies from a copy machine renter. Unless you really need to see colors, one of the ways to save money on printing costs is to print your documents in black and white. The cost of printing in color is almost either times that of printing in black and white. Apart from that, color printing also requires more time and power. This is why it makes sense to avoid all that hassle by printing in black and white.

Print Two Pages on One Sheet

Whenever possible, you should try to print your documents on both sides of the paper. This will cut your paper usage by 50%, which will save you a lot of money. Apart from that, you can also use less paper by reducing your margins. This will enable you to print more words on paper. The default margin is usually 1.25 inches; you can reduce it to 0.75 inches. This will reduce your paper usage by 4.75%.

These are some of the ways to reduce your printing costs and save more money. It's important to be mindful of the money you spend on your printing. Apart from saving money, reducing the amount of paper you use is also good for the environment. Get in touch with us today to find out more about our copy machine renter and how you can cut your printing costs.