Many people don't put a lot of thought into what they print. In fact, it's been estimated that about 90% of all companies do not know how many printers they have in their offices. On the surface, this may not seem remarkably important. But the reality is that there is much that you need to know when using copiers and printers, as most businesses do. While paper may not be as commonly used as it once was, it's still very much an important component of running a business. However, the use of hard copies, while necessary, can potentially jeopardize the safety of your data.

With that being said, let's look into what you should know about managing your print and copy devices, and why copier rentals may be right for you.

Why Should I Keep Track of My Print and Copy Devices?

For one thing, when you use printers and copiers, you're essentially producing or copying data. If that data is not properly stored or copied at a rate that you didn't order, you could be in trouble. Malfunctioning or improperly managed print and copy devices can open your business up to data breaches. With that being said, you need to make sure that you not only know exactly how many devices you are using but the types of information that they are processing.

Another big reason why you need to keep track of your devices is that if you are using unnecessary devices, you're potentially wasting electricity, ink, and paper. You need to make sure that you're keeping track of the print and copy devices that you have in inventory. The more you can pare down your usage, the more you'll save.

Why Should I Rent Copiers and Printers?

There are several advantages to considering printers and copier rentals. For one thing, using copier rentals rather than investing in them for the long term will allow you to relinquish your rentals when you're ready. You won't have to keep machines that you no longer use; nor will you need to spend unnecessarily.

Additionally, you can turn to rental companies for advice on how to best use your machines, and how to get the most while spending less. You get what you need, without spending what you shouldn't!